Finalizing Church Projection Team Content Before the Service

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I’m curious about other church’s practices for when content/info is given to their multimedia team (or that guy in the back who runs the PC hooked up to the projector).  We’re considering some changes in the practices and some of what we can and cannot do depends on others’ ability to deliver that content.  E.g.:

  • when the pastor submits his sermon notes
  • any last minute changes to the announcements scroll
  • last minute notifications of DVD’s being played
  • when the worship leader finalizes the song list

Most of our content is delivered at the last minute (and I mean 5-10 minutes before the service start). We’re finding that the last minute nature of everything does not allow for failures to be managed gracefully.  I’m looking to freeze changes to the projection team sometime before the start of service.  How do others manage this situation?

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